A guide to creating hybrid Events for 2022 (with examples) |
There was a time that we used to live events in live in ... But then COVID-19 popped up. This led to many organizations and event creators were struggling in rearranging their events for online.
Virtual events have a variety of advantages, but many attendees feel that they're missing out on the most important element of face-to-face interactions. It's true: trying to recreate every aspect of an actual event in a virtual environment doesn't work very well.
What's the solution? Hybrid Events!
Hybrid events combine both physical and online events. offer creators and attendees flexible solutions, and can easily be used to design different types of event. What's that?
Let's dive into how you can create an awesome multi-faceted event.
The item...
What is an event that is hybrid?
The benefits from hybrid events
11 ways to make incredible hybrid events
2. Utilize virtual technology to encourage the interaction of people
3. Bring your live members virtual
4. Invite your virtual friends to live
5. You should make sure that you are prepared with plenty of time for networking and space
6. Make discussion topics in the community
7. Maintain the spirit of your life by following
9. Make sure you know what technology you require
10. Test tests, tests, test, test
11. Select your preferred platform
What exactly is a hybrid?
This is the initial step. Hybrid events let people attend your event either in-person or online, or a mix of both. It is one of the greatest benefits of both.
Start Free Trial is no credit card necessary.
Advantages of hybrid events
We'll look at the benefits of hybrid events and why it might be the perfect option for you and your guests!
Simple
More than ever before, it's easy to host events that are hybrid due to the advances in technology. Hybrid platforms offer organizers to design and create incredible events that connect through software. The most successful hybrid platforms have innovative functions to create an event that combines in-person as well as virtual events seamlessly.
Flexibility
When you hold events that are hybrid it's possible to customize. You can give attendees a whole new experience, that is tailored to meet your requirements. There are many hybrid event platforms that offer various methods for attendees to engage with each other with their guests and more freedom in the ways they want to interact, such as using online chats, such as audio chats, Q&As surveys polls, and much others.
Hybrid events can be beneficial to all attendees since they give participants a variety of options regarding what they wear. In the case of those who attend in person an event that is hybrid allows attendees to go away from the event for a while and continue to stay connected online.
For those who travel a frequently, have busy schedules or don't have the funds to travel for the event. it gives the attendees the opportunity to take part on the internet.
Price
If you're looking for a flexible, hybrid events offer the possibility to modify your pricing. You can, for instance provide a cost of $100 for those attending the event in person as well as a $20 fee for those who attend online. There are limitations on the number of tickets you can sell during the event that is held in person due to limit on capacity of the venue. It is however possible to offer unlimited tickets to the online portion.
There are two sales during an occasion! You can offer packages or bundles (e.g. buy four tickets at three tickets or, if people purchase an electronic merchandise together with a ticket for your occasion, they gain access to your online community at no cost) The possibilities are endless! of unlimited options!
Check that your connection is working
The connections and the enthusiasm won't stop when an celebration is over. They brought together people who enjoyed the event that you put together.
What can you do to keep your connections going through an online community? The community is a great way to help to maintain their connections as well as create new ones. It can also provide members with new possibilities (both professional and personal). Your participants can engage with one another, your contentand even with you. Additionally you'll let them know first about the next event and can be thrilled!
It is possible to capture HTML0
If attendees can't attend your event because they're in a coma, need to be late for work or decided to relax in the midst of work. It's still possible to give them a way to experience the joy of celebration.
Utilizing powerful multi-platforms for events, you can easily create a video of your event and grant participants access. So, they are able to rewatch the event on their own schedule.
Start With a Free Trial . No credit card needed.
The best ways to design stunning hybrid events
After having gone over the various reasons why hybrid events can be beneficial, let's look at how we can make one!
1. Pick the one you like best.
The most obvious choice is to blend both the offline and online aspects. Every event is great by itself, but combine them to give everybody the greatest experience. As an example, you could efficiently combine people who are in person and those that take virtual breaks. When the event begins, program, it's possible to make all participants (virtual or in-person) be a part of a vote.
It's also important to be thinking about ways that virtual participants are able to communicate, such as an actual keynote speaker after they've delivered an event.
Facilitate engagement and connection to all. You don't want anyone feeling as if they received just the smaller end of the stick, or that the program didn't meet the needs of their group.
2. Use virtual to promote in-person
If you're planning to get the word out about your event, then you'll have to take the initiative to make it a point. How about using your web presence to not only advertise the online aspects of your event , but also its physical manifestation? Make use of social media to your advantage. Create content about the event by using images, text or videos to promote purposes. Use social media or start your personal blog or YouTube channel for your ideas to increase your reach and promote your event to the maximum possible number of people in a position to.
Whatever it is, whether marketing a program , an eBook as well as a webinar, or an event, if those who like your perspective are more likely to purchase the product they're sold to.
You don't need to invest all your time and energy on social media, or to possess millions (or perhaps thousands) of followers in order to promote your event hybrid. You don't need a renowned person like Oprah to be noticed. Simply create images and get your followers excited!
Another way to promote your business on the internet is to establish an online community. It's great to be a part of a community since individuals are wired as social animals who seek connections.
Communities focus on the satisfaction of purpose, motivation, and the energy feeling part of something greater than yourself, and working toward an end goal that is universal to everyone, gaining skills and getting better, and also a secure space where members can feel safe, face challenges, and come up with ideas. Communities are an excellent venue to showcase the event hybrid you're organizing because they are trusted by people (plus they're your main supporter and are thrilled with the services you've got to provide ).
3. Bring your live members virtual
Did you remember how we discussed blending the physical aspect of interaction with the web-based interaction? It's time to look at ways in which you can ensure that your employees of your organization on the internet.
Maybe in between presentations, you can invite present guests in person to respond to questions on live-streamed polling platforms (e.g. Slido). You can use questions as an opportunity to break the ice (getting everyone pumped to the event.) It is also possible to use them to play a variety of fun games during the event, or get feedback from the end of the program. The goal is to create an environment of discussion and engagement between the audience and yourself.
While the event is taking place, it is possible to join attendees located in the same area and chat online. This way, they are able to talk about their experiences, interact with each other as well as the attendees online as well as ask any concerns they have in the chat.
It is possible to, organize your event on the internet. You may find that certain presenters aren't able to make it to the event in person or even present in person. Instead, they can be online You can host an presenter, interview lectures, and more, all via the internet!
Get your Free Trial There is no credit card required.
4. Live-stream your virtual members
If you want to get your in-person attendees via the web You'll need to reverse the flow -- get your virtual members online. It's not about getting people to get together in the flesh (because it would be counterproductive to the purpose) But, it is important to encourage them to participate by engaging in live-streamed content, to make them feel as being an active participant in the discussion!
How? Make use of live streaming for your benefit regardless of whether you use it for main stage events, such as speeches, keynotes, or other talks given by someone recognizable. Livestreaming is suitable for small-scale events, like interactive workshops, discussion breaks break-out sessions, webinars and breakout sessions.
Similar to your guests in-person Virtual attendees are able to engage in lively discussions in Q&A sessions that provide the chance to expand discussions and discuss thoughts. When you're planning an event you must ensure that virtual attendees have the same amount of weight and consideration in the course of the event as questions of in-person guests.
You might consider having an emcee, or host for your virtual viewers who will recap the important moments and update viewers to what's coming up in the next few days. The possibility of recording and broadcast the fun in person so that people who attend online feel like it was present.
5. There are plenty of spaces for networking.
Give virtual guests the chance to interact with the keynote speaker By ensuring that there is enough time for your speakers' agendas for them to connect with the audience.
Consider securing an hour at the start of the day (and maybe add timing that follows) that is reserved for networking. For this, consider having dedicated spaces (both in the physical space and through the internet) to facilitate networking. It is possible to ask participants to put their name , job title and email address as well as their profiles on social media, along with something intriguing about themselves to an online chat in order to build connections.
6. Create discussion questions for the members of the community.
In terms of having designated spaces where members both online and live can meet an ideal place for this can be found within your community on the internet! It's great for everybody regardless of whether living at home, or even in person.
Below are some fun questions you can ask your guests
- What's the challenge that you're facing right now?
- What's an incredible outcome for you?
- What's the one word topic 2022?
- What motivates you the most?
- If you had the power to wave an unimaginable wand that could bring an additional hour into your working day, what do you do with it?
- What's the most stunning location you've been to?
- Which achievement are you the your most satisfied with?
Based on the interests of your members, you can also establish different subgroups of your community online. Additionally, you can use various kinds of content in order to draw people to these groups, for example:
- Surveys (e.g. "What proportion of your time is spent organizing and re-evaluating your goals ?")
- Fill-in-the-blank questions (e.g. "The motive behind why I'm networking is to_," or "I did not leave my home because of no _ ")
- You can ask questions using words limit (e.g. "What's the first word you would like people to remember when they view your business's ?")
- Make sure to make sure to ask questions that have a time limit (e.g. "Based on what you learned from today's event Which one of the things you'll implement next day?")
One of the most important things you can do is ask questions that inspire your audience and stay interested.
It is possible to download this book with over 1,000 discussion questions free of charge on the Mighty Community!
7. Keep the spirit alive following
After the event is over, it's over however, you'll still be able to maintain the excitement! The enthusiasm, the information sharing, the enthusiasm and fun can keep going. There's plenty you can do to ensure that your community is thriving.
Here are some examples to maintain momentum:
- Plan an event known as a Member Spotlight event -- This could happen by means or a live video interview with a few participants (panel discussions). If you have coaches in a group You could inquire of them, "What's the most effective approach to attract new clients ?"
- Ask members to write about their experiences . Invite your members to each week write about themselves and things they've accomplished. Naturally, your participants are eager to hear from you, nevertheless, they'll appreciate hearing stories from one another.
- Live-stream an event. It can be an event, a demonstration, webinar, workshop or even thought of leadership.
- Offer a weekly challenge.
- Host a book or podcast event that is centered around your community's interests.
Another benefit of keeping the excitement is the opportunity to create excitement prior to your next virtual or hybrid celebration!
8. Provide more content options
Another way to keep the members engaged is to provide them with various kinds of content. Because they are already acquainted with your organization and your brand, it is it is much simpler to provide them with additional services and products in the future.
Here are a few examples of how much you could be charged for:
- Users (great option to build community and create the ability where members can interact with each other)
- Videos that were recorded
- Livestreams
- Discussion boards, post along with surveys, polls and discussions
- Digital downloads (PDFs, ebooks, audio files, custom templates)
Furthermore, you could expand your hybrid event into mastermind groups on the internet, online courses or mastermind groups. They can also be utilized to make the events (e.g. speakers) or even recordings of personal stories and experiences of participants, to turn them into useful content that you can sell separately.
There's an array of options for displaying your content, as well as charging for the content. You can even offer members who have been to your event the opportunity to save money for an online class or ebook. Remember, it's an event that is a marathon, not a race that's a sprint. Once you are more familiar with the people you have in your group, you are able to make the content more specific to them.
9. Determine your technology needs
The event you are planning is to go without any issues. So, you have to be sure to have the technical side of things up to date (like video and audio streaming ).
This is a list of things to be considered
- Audio recording: be sure that the audio recording is crystal clear. You also need the audio and video files to sync up.
- Mics The people you invite to your event don't want to have to work hard to listen to what they're hearing, so ensure you have the correct microphones connected (whether they're wired on their own or connected).
- Video quality: be sure to use equipment that have high resolution. Don't compromise on video quality which is hard to distinguish while recording and stream for your guests.
- Engaging apps (e.g. Slido) make sure you have easy apps (this is essential for people who aren't tech-savvy) with rich interactions and capabilities that encourage interaction.
- App for community (e.g. ) ensure that you've set up the community space in which people can talk to others, share experiencesand share their (before, during, and following the event).
- Ticketing: to track sign-ups using a registration software or tickets software. The software will ensure that all the data is located all in one place.
10. Tests, tests, and tests
When you've figured out the technical equipment and programs needed for your event It's now time to try them out! What you don't want to happen at the event is for something (on the technical aspect) happening that could have easily been eliminated.
It is recommended that you conduct a trial run of your hybrid event a couple of days prior to the event to be sure all is in order and to give you confidence. There are two test participants, one on the internet in addition to a single individual. This way, you can ensure that the quality of your video will be up to standards you're looking for, and you can be sure that your PowerPoint presentation you made is working, and that the attendees are able to connect to any program as well as the audio is crisp -- you do not want audio that is distorted or, even more important, not audible.
Whatever equipment you're using,, be sure the guests and you feel at ease with it. This way, in the event that something occurs at the moment of the event you can easily fix it. Because you'll be pulled in multiple directions throughout this event that is hybrid it's an excellent idea to consider enlisting help -either from family members or professionals (e.g. videographer) to ensure that everything runs without a hitch and let you concentrate on what matters most ... the guests.
11. Select your preferred platform
The next thing to do is to choose which platform you'll utilize. Let's look at 4 options quick.
It's a comprehensive platform for creatives, offering an abundance of tools and features native to the platform to produce attractive content. It provides excellent online course alternatives that effortlessly integrate community-based communities, paid memberships as well as virtual and hybrid event options.
There are other advantages when you choose to host a hybrid-based event
- Make simple-to-use RSVP announcements.
- Create interactive discussions boards with polls and discussions and Q&As.
- Articles and live stream live from Your Mighty Network, and upload videos that you have recorded.
- Send direct messages to participants and schedule reminders so that everyone has missed anything.
- It is possible to access the internet through a robust mobile application (available for both Android and iOS). It is ideal for people who use the app as a supplement to a live experience, or for the sole purpose of engaging in a complete virtual environment It is guaranteed that there won't have any problems with the top-quality.
A Mighty Network offers the best of both worlds , combining information and connectivity for your hybrid event with the possibility of expanding the occasion into a lively community website, membership site and online courses as well as much more!
Start your free Trial It is not a credit card needed.
Accelerated events
Accelevents offers an events platform with extensive functions, making it feasible to organize multi-faceted events. It's a reasonable option (their basic package for one-time events starts at $500 and you can also purchase unlimited events at $125 per month and bill annually) designed for mid-sized to large-sized enterprises.
Accelevents enables businesses to incorporate live streaming, include immersive live polling and Q&As. Accelevents also allows you to create exhibit booths that are interactive, which is great for auctions.
Even though this technology advertises its capacity to create connections between attendees using sophisticated tools like AI-based matching, but there's not a way for participants to remain connected following the end of the event.
Hopin
Even though this platform for hybrid events is new, it's an ideal option for newly-established and/or budget-conscious organizer that wants to provide high-end event experiences. Hopin offers Hopin organizers to create different types of tickets, use Hopin's central registration platform for both in-person and online participants, and take advantage of the marketing tools they provide via email. Hopin offers plenty of opportunities for participants to engage with each other during the occasion (connection tools for discovery, virtual roundtables break-out sessions for groups, and much more). ).
Hopin attempts to recreate the feel of an in-person experience, however that it's missing many aspects that make the digital experience distinctive. The platform's price is reasonable however, they must pay a part of commissions on tickets (even for their "starter" package, they charge 7percent commissions, and they're charging $99 per month billed annually ).
If you're interested in organizing events that are hybrid, they offer a free trial (although you must remember that the duration of the event is only for two hours. there are 100 registered participants and 15% of the ticket sales).
vFairs
vFairs is a surprisingly powerful hybrid event platform which is designed for universities and big companies to host workshops, conferences , as well as trade fairs and many more. It lets you stream live video from events to an online audience, provides the most immersive virtual spaces as well as the ability to link in-person and online participants via text messaging as well as audio/video conferences. vFairs offers a mobile app where attendees can sign-in to the event, interact to other participants, as well as engage with exhibitor booths.
The biggest issue with vFairs is in their user interface. The platform's users say it offers limited customization options and integrations aren't as seamless.
In the end the hybrid platform can be useful for businesses with a substantial quantity of employees.
Hybrid event examples
Now that we've covered every aspect of running a hybrid event Let's examine a few instances! These two examples initially had events that were held that were held in person prior to the outbreak and later, they shifted to online-based events after, and now offering a hybrid event.
The Wild Hub
The Outwild Hub is a group that has a membership fee and an event program designed for those who wish to make outdoor a more essential part of their daily lives. Outwild Hub is a community of outdoor enthusiasts. Outwild Hub has an online community, as well as in-person and virtual activities.
- What they offer: The Outwild Hub members get access to the Outwild Hub online community, along with monthly guest speakers as well as a weekly workshop series as well as early access to live events. The Outwild Hub also hosts online activities (community gatherings and workshops, along with keynote speeches). They effortlessly connect events live online, and offer recording of the event.
- People who should be a participant: Anyone who is who is interested in spending the outdoors more, but, they aren't sure of how to proceed. This is for people looking to make major adjustments to their life. This community even helps people who relocated during the epidemic to find new friends and spend time outdoors together.
The Cut
The Cut is a group for BIPOC designers who are looking for opportunities to enter the television and film industry (just as host Rae Benjamin, had gone from full-time graphic design into becoming the script coordinator for "The The Witcher").
They offer: An online community that is free for budding screenwriters. They can connect and get information about mentorship or opportunities, and get advice as well as tips on how to make films. It is a space that artists can gather in virtual writing' spaces. The site also lets users have lifetime access to webinar replays (for extra cost), online courses, as well as in-person writing retreats.
Who are the best candidates to be participant in: BIPOC creatives who want to be a screenwriter in Hollywood. Anyone who has been successful in obtaining entry-level jobs but don't know what to do next to a higher-paying career. The shows are genuine and without censorship in order to help you understand the industry of entertainment.
Conclusion
I hope that you're encouraged and are ready to run an event with a hybrid that works once you've understood the benefits of events that are hybrid as well as how to organize one as well as the essentials you'll need for success.
If you're thinking of what you'll need ... although we've provided a range of event platforms this is the most effective alternative for cost in addition to flexibility and functions for live and virtual attendees. It is available to test without cost!
Begin to build your community for events right now!
Get Started with a Free trial. No credit card required.
This post was first seen on here